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NPI Application Help
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Topics:
Welcome Page / User Menu
Create Login For Existing NPI Page
Reset Password Page
Individual Profile Page
Address Standardization Page
Add Other Identification Number Page
Select Taxonomy Page 1
Contact Person Page
Change Processing Page
Deactivate NPI Page
Application Security Check page
Login Page
Change Password Page
Organization Profile Page
Business Practice Location Address Page
Delete Other Identification Number Confirmation Page
Select Taxonomy Page 2
Certification Page
View Application Page
Create User ID and Password Page
Change Secret Question and Answer Page
Select Entity Type Page
Business Mailing Address Page
Other Identification Numbers Page
Taxonomy / License Page
Select Group Type Page
Processing Page
NPI Enumerator Contact Information
Organization Profile Page
This page is only accessible to organizations (includes Groups, Corporations and Partnerships). (Entity Type 2)

Organization Name:
1. Provide your organization's name (legal business name used to file tax returns with the IRS). The Organization Name field allows the following special characters: ampersand, apostrophe, "at" sign, colon, comma, forward slash, hyphen, left and right parentheses, period, pound sign, quotation mark, and semi-colon. A field cannot contain all special characters. (Required).

2. Provide your organization's Employer Identification Number (assigned by the IRS). An Employer Identification Number (EIN) is assigned by the Internal Revenue Service (IRS) to identify a business entity. It may or may not be that business entity's Taxpayer Identification Number (TIN). An SSN should not be entered in the EIN field. (Required)

Other Name Information:
3. If your organization uses or previously used another name, supply that "Other Name" in this area. The Other Organization Name field allows the following special characters: ampersand, apostrophe, "at" sign, colon, comma, forward slash, hyphen, left and right parentheses, period, pound sign, quotation mark, and semi-colon. A field cannot contain all special characters. (Optional)

4. Select the type of "Other Name" you used. (Required if Other Name Information is completed)

Subpart Information:
5. The "Is the organization a subpart?" question must be answered. If the organization is a subpart, the Parent Organization Legal Business Name (LBN) and Parent Organization Taxpayer Identification Number (TIN) fields must be completed. The Parent Organization LBN and TIN fields can only be completed if the answer to the subpart question is Yes.

Many organization health care providers who apply for NPIs are not legal entities themselves but are parts of other organization health care providers that are legal entities (the “parents”). Here are three examples of organization health care providers that may be considered subparts and may apply for NPIs if so directed by their “parents”: (1) The psychiatric unit in a hospital is not a legal entity but is part of the hospital (the “parent”), which is a legal entity. The legal entity must obtain an NPI. The psychiatric unit is an example of a subpart that could have its own NPI if the hospital determines that it should. (2) A group practice that is not a sole proprietorship has a main location and could have other offices in different locations, but each office is not a separate legal entity; instead, each office is part of the corporation (the “parent”) which is a legal entity. The offices are examples of subparts that could have their own NPIs if the main location determines that they should. (3) A pharmacy fills prescriptions for patients whose physicians have prescribed medications for them and may also rent or sell durable medical equipment to patients whose physicians have ordered such equipment for them. Neither the pharmacy line of business nor the DME line of business represent legal entities; instead, both lines of business are part of an organization (the “parent”) that is a legal entity. Each line of business represents a different Healthcare Provider Taxonomy or area of specialization that often submits its own electronic claims to health plans. The “parent”—we don’t know who the parent is in this example—must ensure that each subpart that submits its own claims to health plans has its own NPI.

Authorized Official for the Organization:
6. Provide the name, title, and phone number of an authorized official of the organization. An authorized official is an appointed official with the legal authority to make changes and/or updates to the provider's status (e.g., change of address, etc.) and to commit the provider to fully abide by the laws and regulations relating to the National Provider Identifier. The authorized official must be a general partner, chairman of the board, chief financial officer, chief executive officer, direct owner of 5 percent or more of the provider being enumerated, or must hold a position of similar status and authority within the provider organization. The First, Middle, Last, Credential(s), and Title/Position fields allow the following special characters: ampersand, apostrophe, colon, comma, forward slash, hyphen, left and right parentheses, period, pound sign, quotation mark, and semi-colon. A field cannot contain all special characters. (Required).

The Phone number and Extension fields only accept digits.

NOTE:
EINs can only be entered in the EIN field. If an EIN is entered in any other field, NPPES will display an error message, indicating that an EIN has been entered in a non EIN field. You are required to update those fields in order to continue to the next page in the application. If a 9-digit contiguous number is entered in a non numeric field and the 9-digit number is not the EIN entered on the record, NPPES will display a warning message, indicating that a 9-digit contiguous number has been found in a non numeric field when the Next button is clicked. You can either update the field value or click the Next button again to accept the 9-digit number.