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Tips to Expedite Your NPI Application

Web Application Tips

  • User IDs cannot be changed. Once you have successfully chosen a User ID and secret question/answer combinations and submitted the record, the User ID and secret question/answer combinations will remain tied to your record.
  • Use the application’s navigation buttons, NEXT or PREVIOUS.
  • Do NOT use the browser’s buttons, BACK and FORWARD.
  • If you have a problem with the system and cannot continue, wait 20 minutes before logging on again.
  • Print each page as you complete the application to keep a record of your file.

Paper and Web Application Tips

  • An EIN must not be entered in the ITIN field on the application of a health care provider who is an individual.
  • When you enter your Medicaid number in section 3.c., list the State that assigned the number.
  • Post office boxes may not be entered as practice location addresses.

Paper Application Tips

  • Remember to select an entity type:
    Entity type 1, health care providers who are individuals, need to complete sections 2A, 3, 4A, and 5.
    Entity type 2, health care providers who are organizations or subparts, need to complete sections 2B, 3, 4B, and 5.
  • Do not staple the application pages together.
  • Remember to print legibly or type your application.
  • Include an original signature of the health care provider and a telephone number on the application. Do not send a photocopy of the signature or an application with a stamped signature. The name in the signature must match the name of the provider.
  • If you do not submit your social security number on a paper application, you must submit a photocopy of two of the following documents with your application: driver's license, State-issued ID, identifying page of your passport, or a birth certificate.

Selected Glossary

  • An EIN is an Employer Identification Number assigned by the Internal Revenue Service (IRS). The EIN is furnished only on an NPI application from providers who are organizations, including groups and subparts.
  • An SSN is a Social Security Number assigned by the Social Security Administration. The SSN is furnished only on an NPI application from providers who are individuals. An SSN is required on all web NPI applications and is optional on paper NPI applications.
  • An ITIN is an Individual Taxpayer Identification Number assigned by the IRS to individuals who do not qualify for an SSN. The ITIN is furnished only on an NPI application from providers who are individuals.
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